Privacy Policy for UNION OILTECH ApS

1. Introduction

At UNION OILTECH ApS, we collect and process personal data only when relevant to your interaction with us.

We process your personal data in accordance with applicable legislation, including the General Data Protection Regulation.

Personal data is retained only for as long as necessary to fulfill the purpose for which it was collected or as required by law.

2. Information We Collect

We may collect the following personal data:

    • Name
    • Email address
    • Postal address
    • Delivery address (if different)
    • Phone number
    • Payment information

We collect and process your personal data when you:

    • Visit our website
    • Make a purchase
    • Create an account
    • Contact us with inquiries, complaints, or feedback

We may also use cookies to improve user experience and webshop functionality.

3. Data Controller

The data controller is:

UNION OILTECH ApS
Håndværkervænget 4B
5700 Svendborg
Denmark
CVR no.: 30574621

4. Purpose and Legal Basis

We process your personal data for the following purposes:

    • To fulfill contracts (e.g., processing and delivering orders)
    • To communicate with you regarding your order
    • To handle customer service inquiries
    • To comply with legal obligations (e.g., bookkeeping)

Legal basis for processing:

    • Contract performance
    • Legal obligations
    • Legitimate interests (e.g., customer service, fraud prevention)
    • Consent (for marketing, if applicable)

If you do not provide required personal data, you will not be able to complete purchases.

5. Payment Processing

When making a payment, relevant data (e.g., name, transaction details, IP address) may be shared with our payment provider to complete the transaction.

6. Data Sharing

We do not sell your personal data.

We may share data with:

    • Hosting provider (Simply.com)
    • Payment providers
    • Logistics and delivery partners
    • IT and system providers

All third parties act as data processors and are bound by data processing agreements.

7. Data Retention

We retain personal data as follows:

    • Accounting and transaction data: up to 5 years in accordance with the Danish Bookkeeping Act
    • Customer data: typically up to 2–5 years after last activity
    • Marketing data: until consent is withdrawn

Data is deleted or anonymized when no longer necessary.

8. Data Security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, or misuse.

9. Your Rights

You have the right to:

    • Access your personal data
    • Correct inaccurate data
    • Request deletion of your data
    • Restrict or object to processing
    • Receive your data in a portable format
    • Withdraw consent at any time

To exercise your rights, contact:
contact@unionoiltech.com

10. Complaints

If you are dissatisfied with how we process your data, you may contact:

Danish Data Protection Agency