Cookie and Privacy Policy for UNION OILTECH ApS

1. Introduction

This website is operated by UNION OILTECH ApS, CVR no. 30574621, Håndværkervænget 4B, 5700 Svendborg, Denmark.

When you visit our website, we collect and process certain personal data about you. This policy explains what data we collect, why we collect it, how we use it, and your rights.

If you do not want us to process your data, you should refrain from using the website and delete any stored cookies.

2. Cookies

2.1 What Are Cookies

Cookies are small text files stored on your device (computer, mobile, tablet) when you visit a website. Cookies help the website function properly, remember your preferences, and improve user experience.

Cookies cannot contain harmful code such as viruses.

2.2 Types of Cookies We Use

We use the following types of cookies:

    • Necessary cookies – required for the website to function
    • Functional cookies – remember your preferences
    • Statistical cookies – help us understand how visitors use the website
    • Marketing cookies – used to deliver relevant advertisements

2.3 Consent

We only place non-essential cookies (statistics and marketing) after you have given your consent via our cookie banner.

You can withdraw or change your consent at any time via the cookie settings on our website.

2.4 Managing Cookies

You can delete or block cookies through your browser settings.

See guidance here:
https://www.allaboutcookies.org

Please note that blocking cookies may affect website functionality.

2.5 Third-Party Cookies

We use third-party services that may place cookies on your device:

    • Odoo (ERP, CRM, analytics)
    • WooCommerce / WordPress (website and webshop functionality)
    • AVS Express (shipping and delivery tracking)

These third parties process data on our behalf under data processing agreements and in compliance with GDPR.

3. Personal Data

3.1 What We Collect

We may collect and process the following data:

Automatically collected data:

    • IP address
    • Device information and browser type
    • Geographic location (approximate)
    • Website behavior (pages visited, clicks, time spent)

Data you provide:

    • Name
    • Company name
    • Address
    • Email address
    • Phone number
    • Payment and order information

3.2 Purpose of Processing

We process your data to:

    • Deliver products and services
    • Process orders and payments
    • Communicate with you regarding orders or inquiries
    • Improve our website and services
    • Perform analytics and marketing (with consent)
    • Comply with legal obligations

3.3 Legal Basis for Processing

We process your personal data based on:

    • Contract performance (e.g., fulfilling orders)
    • Legal obligations (e.g., bookkeeping under Danish law)
    • Legitimate interests (e.g., improving services, fraud prevention)
    • Consent (e.g., marketing and non-essential cookies)

4. Data Sharing

We only share your data when necessary:

    • With service providers (e.g., IT, hosting, logistics, payment providers)
    • With authorities if required by law

Our data processors include:

    • Odoo
    • WooCommerce / WordPress
    • AVS Express

All processors act on our behalf and are bound by data processing agreements.

We do not sell your personal data.

5. Data Retention

We retain personal data only as long as necessary:

    • Order and accounting data: up to 5 years (Danish Bookkeeping Act)
    • Customer inquiries: typically up to 2 years
    • Marketing data: until consent is withdrawn

Data is deleted or anonymized when no longer needed.

6. Security

We have implemented appropriate technical and organizational security measures to protect your data against:

    • Unauthorized access
    • Loss or destruction
    • Misuse

7. Your Rights

Under GDPR, you have the right to:

    • Access your personal data
    • Receive a copy of your data (data portability)
    • Rectify incorrect data
    • Request deletion of your data
    • Restrict processing
    • Object to processing
    • Withdraw consent at any time

To exercise your rights, contact us at:
contact@unionoiltech.com

8. Complaints

If you are dissatisfied with how we process your data, you can file a complaint with:

Danish Data Protection Agency

9. Changes to This Policy

We reserve the right to update this policy. The latest version will always be available on our website.

10. Publisher

UNION OILTECH ApS
Håndværkervænget 4B
5700 Svendborg
Denmark
Phone: +45 76 20 80 10
Email: contact@unionoiltech.com